Administrative Officer
The administrative Officer is responsible to the Whole Health System for providing full staff assistance in order to further the availability of the Whole Health System for unique medical and wellness responsibilities in the areas of patient care, medical and wellness education, and research. Duties include but not limited to:
Making recommendations relating to various personnel policy issues. Maintains continuous liaison with the human resources office in areas of personnel recruiting, promotion, training, equal opportunity employment, disciplinary action, performance evaluation, etc. Assists the managers and supervisors and keeps them informed of any potential problem areas requiring their attention. Reviews budget estimates submitted, analyze program plans and information, and identify need for changes. Makes analyses of program reports, financial statements and other accounting data, correlating and verifying information. Reviews correspondence for technical and substantive compliance with management and department policies. Gathers background information, ascertains various positions on issues raised, clarifies policy questions up and down the managerial chain. Develops the need for and maintains an awareness of available resources, and makes recommendations to Senior management regarding needs, distribution or redistribution of these resources. Assists in the development of both long and short-range policies and plans for the organization by coordinating the medical administration needs of the Healthcare System. Establishes human resources management policies and procedures for the clinical services and deals with personnel matters and actions that affect key subordinates or that have possible serious implications. Responsible to represent the organization to a number of external bodies and agencies. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday- Friday 7:
30 AM to 4:
00 PM Note:
Tour of duty and hours may change based on the needs of the Department for times of special purpose or emergencies as directed by the Chief of Whole Health Service. This may include evenings, weekend, and holidays. Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD706570 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required Not Required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/30/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
analyzing information regarding manpower, space, programs, equipment, etc., and recommending actions to ensure efficient use of resources; investigating staff situations or problems to identify issues to be resolved; participating on committees to assess needs, provide information on pertinent laws, policies, and regulations, and present recommendations; and providing advice and assistance to the service concerning their administrative responsibilities, as well as coordinating work efforts in some instances. reviews and evaluates proposed policy; administers the budget control points; assists with long-range planning; and acts as a liaison with other organizations within the medical center. (Resume must support specialized experience). OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 2 full years of progressively higher level graduate education leading to such a degree or LL.B or J.G, if the related to Ph.D. or equivalent doctoral degree. (Transcripts Must Be Provided) OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond Bachelors degree. You will be rated on the following Competencies for this position:
Leadership Decision Making Information Management Conflict Management Financial Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Making recommendations relating to various personnel policy issues. Maintains continuous liaison with the human resources office in areas of personnel recruiting, promotion, training, equal opportunity employment, disciplinary action, performance evaluation, etc. Assists the managers and supervisors and keeps them informed of any potential problem areas requiring their attention. Reviews budget estimates submitted, analyze program plans and information, and identify need for changes. Makes analyses of program reports, financial statements and other accounting data, correlating and verifying information. Reviews correspondence for technical and substantive compliance with management and department policies. Gathers background information, ascertains various positions on issues raised, clarifies policy questions up and down the managerial chain. Develops the need for and maintains an awareness of available resources, and makes recommendations to Senior management regarding needs, distribution or redistribution of these resources. Assists in the development of both long and short-range policies and plans for the organization by coordinating the medical administration needs of the Healthcare System. Establishes human resources management policies and procedures for the clinical services and deals with personnel matters and actions that affect key subordinates or that have possible serious implications. Responsible to represent the organization to a number of external bodies and agencies. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday- Friday 7:
30 AM to 4:
00 PM Note:
Tour of duty and hours may change based on the needs of the Department for times of special purpose or emergencies as directed by the Chief of Whole Health Service. This may include evenings, weekend, and holidays. Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD706570 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required Not Required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/30/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
analyzing information regarding manpower, space, programs, equipment, etc., and recommending actions to ensure efficient use of resources; investigating staff situations or problems to identify issues to be resolved; participating on committees to assess needs, provide information on pertinent laws, policies, and regulations, and present recommendations; and providing advice and assistance to the service concerning their administrative responsibilities, as well as coordinating work efforts in some instances. reviews and evaluates proposed policy; administers the budget control points; assists with long-range planning; and acts as a liaison with other organizations within the medical center. (Resume must support specialized experience). OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 2 full years of progressively higher level graduate education leading to such a degree or LL.B or J.G, if the related to Ph.D. or equivalent doctoral degree. (Transcripts Must Be Provided) OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond Bachelors degree. You will be rated on the following Competencies for this position:
Leadership Decision Making Information Management Conflict Management Financial Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0341 Administrative Officer - Salary Range:
$52,905 to $83,210 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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